What's New 2014
Accounts Certification and E-Filing
Section 3 and 4 of the Companies (Miscellaneous Provisions) Act 2013 commenced on Monday 10th March 2014.
This Act removes the requirement for accounts documents filed with the CRO to include handwritten signatures of Directors, Auditors etc and instead requires that the signatures appear in TYPED form on each document.
Where accounts with typed names only are delivered to the Registrar, the Act requires them to be certified by a Director and Secretary of the company, in either electronic or written form, stating that each of the accounts documents annexed to the annual return is a true copy of the original.
FILING A B1 ELECTRONICALLY THROUGH CORE:
When filing an e-B1 through CORE, a presenter must tick a box on the B1 to indicate the type of accounts being filed by the company. A corresponding CERTIFICATE will then appear on the signature page and the Director and Secretary can sign for both the e-B1 and accounts on this single page. This will be the case whether the accounts are uploaded as a PDF attachment or annexed to the signature page as a paper document. A Electronic Filing Agent cannot electronically sign the accounts certification on the e-B1.
FILING A B1 ELECTRONICALLY THROUGH A SOFTWARE PACKAGE:
Software suppliers are currently working on updating their packages to include the account types in the list of attachments and corresponding certificates. Until the update has been applied please file B1s as normal with accounts containing typed signatures and the relevant certificate signed by the Director and Secretary. For information on when the new facility will be available please contact your software supplier.
FILING A PAPER B1 AND ACCOUNTS:
When filing a paper B1 with accounts containing typed signatures, a CERTIFICATE signed in manuscript by a Director and Secretary must be placed either a) on each individual document stating that the document is a true copy of the original, or b) on an "Overall Certificate" in front of the first page of the accounts listing the documents and stating that each is a true copy of the original (see sample of new Overall Certificate on the CRO website at www.cro.ie)
For more information, please see Filing Accounts Electronically.
Attention Electronic Filing Agents or Presenters who electronically sign CRO Forms via company secretarial software packages
Users of Secretarial Software Packages will be familiar with the use of PINs and IDs as the current electronic signing solution for CRO forms. In March 2013, the CRO advised suppliers of the Company Secretarial Software Packages that it will be phasing out the use of PINs and IDs as a signing method. The CRO received legal advice that the system of PIN and ID signing was not a sufficiently authenticated level of digital signature to guarantee compliance with the requirements of the Electronic Commerce Act 2000.
The plan is to replace the PIN and ID system with ROS (Revenue Online Service) Certificates (issued by the Dept of Revenue) as the accepted electronic signing method. The CRO is already implementing this signing solution on www.CORE.ie. The CRO will not be accepting PINs and IDs as electronic signatures after 30 June 2014.
The Secretarial Software Packages are currently working on integrating the technology to allow forms to be signed using ROS as an alternative to PINs and IDs, some software suppliers have applied this already. If you have any queries please contact your software vendor for an update on their plans to update their software.
Taking Care of Business
A series of free ‘Taking Care of Business’ one-stop-shop events for SMEs will take place around the country in spring 2014; these half-day events are for those who currently own or manage a small business or are thinking of starting a new business.
A range of State offices and agencies will give short presentations and answer questions about assistance available to your business and key regulations. Areas covered will include:
- Supports from enterprise agencies and Local Authorities;
- Access to Finance programmes;
- Tax, employment and Health & Safety obligations;
- Legal requirements for setting up and running your business.
The events will take place in:
- Limerick on Tuesday March 11th in the Strand Hotel;
- Galway on Tuesday March 25th in the Radisson Blu Hotel;
- Cork on Tuesday April 1st in the Silver Springs Moran Hotel.
A Government Minister will open each event and a mix of local and national figures from business will chair the presentation sessions. Information stands will be open throughout, allowing you to speak informally with staff from each of the bodies attending.
This ‘Taking Care of Business’ roadshow builds on a pilot event attended by over 500 people in October 2013 in Dublin Castle; feedback from attendees was overwhelmingly positive with organisation of regional events the most frequent suggestion for future events.
To find out more about these events and to register, please visit www.takingcareofbusiness.ie. Attendance is free but early booking is strongly advised as numbers are limited.
8th January 2014
Issues with site now resolved.
7th January 2014
Due to circumstances out of our control, the site, including cro.ie, CORE, Open Services, the Search Site, RFS and Auditors search may be down over the course of the day. We will deep you posted on our twitter page at http://twitter.com/cro_ie.
Companies Miscellaneous Provisions Act 2013
The Companies (Miscellaneous Provisions) Act 2013 was signed by the President on 24th December 2013. This action had the effect of changing the citation of the Companies Acts to "1963 to 2013". This citation should henceforth appear on all copies of Memoranda and Articles of association filed with the CRO. In addition, the appropriate annotation in the auditors’ report and in financial statements signed should be the "Companies Acts, 1963 to 2013".
The necessary changes are currently being made to both the online and downloadable forms.
New Companies Bill Survey
The Companies Act 1963-2013 will shortly be replaced by a new Companies Act. The legislation is currently passing through the Oireachtas. The Companies Registration Office is carrying out a survey to identify the best way of providing information to our stakeholders. 5th February 2014: The survey has now been closed. Thank you to everyone who participated in the research.
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