Issue 133 CRO Newsletter 8th July 2014

PLEASE NOTE

Where accounts with typed names only are delivered to the Registrar, the Act requires them to be certified by a Director and Secretary of the company, in either electronic or written form, stating that each of the accounts documents annexed to the annual return is a true copy of the original, whether filed electronically or on paper.

FILING DOCUMENTS WITH CRO

If posting an annual return to the CRO it should be sent to CRO, O’Brien Road, Carlow. The office in Carlow is for receipt of postal lodgements only and is not a public office. Alternatively, presenters can hand deliver to the CRO's Public Office in Parnell Square where you will be provided with a receipt for your documents.

The Public Office is open from 9.30am. Personal callers are reminded that the queues can be shorter in the Public Office in the morning time and should consider lodging their documents as early as possible to ensure they can be checked and receipts issued on the day.

Account holders should ensure that there is enough money in the account to cover the transaction before submitting their documents.

CHECKING THE STATUS OF ANNUAL RETURN SUBMISSIONS

The CRO has put in place a number of methods by which customers can monitor the status of annual return filings (both on-line and paper) using CORE (the CRO online registration environment) and the CRO website.

Customers are asked where possible to use these methods to monitor the status of filings and to only contact CRO if the status of a submission does not appear as "received" after 10 working days of being posted or delivered to CRO.

1. To monitor the progress of documents using CORE, company officers should:

• Register on CORE - https://core.cro.ie/Main/index.jsp ,
• Apply to be approved as a presenter by going into "My Requests" and "Add".
• Once approved, go into "Add Watched Companies".
• This will allow you to check the status of submissions posted, whether filed on-line or on paper for each company added to your watch list.
• If you are watching a company in CORE, an event will appear in "My Events" each time the status of a document changes (eg when "received" onto the CRO registry system).
• For all electronically filed documents, an e-mail receipt is sent to the CORE registered user (i.e. the presenter) as soon as the document is recorded on CRO’s registry system.

2. On the CRO website, in the "What's New" section there is a daily update advising of the date of receipt of annual returns being processed on that day.

Customers should, where at all possible, avoid contacting CRO about documents delivered after the processing date given on the website as they have not yet been reached by the processing team. This will allow CRO to continue to dedicate resources to the processing of submissions.

3. Also on the CRO website, presenters can look up details of a company in the Company SearchLinks to external website facility - if the company's NARD has moved on to 2015, it means their 2014 annual return has been received and you can view the list of submissions and their status for free.

Please note that all documents are date stamped with their date of delivery in the CRO. If the document is fully compliant, or is corrected and re-submitted within 14 days, the original date of delivery will be recorded as the "received date" when the document is entered onto the Register.