The Companies Registration Office (CRO) introduced mandatory electronic filing for the submission of the following documents on 1st June 2017 in accordance with S.I. No. 458 of 2016 and Section 897, Companies Act 2014.
This change applied to all Irish companies. Companies and Presenters should ensure that they provide the correct email addresses to ensure they are alerted, if and when their documents are sent back, as they do not receive a letter or their documents by post.
Once the B1 (Annual Return form) has been filed on CORE within 28 days of it annual return date, the Financial Statements must be uploaded as a PDF no later than the end of the second 28 days and before the signature page is delivered to the CRO. Payment must be made for an annual return online. The filing fee for an e-B1 is €20. Remember that if you have chosen to pay by credit card, payment will be taken immediately and is NON REFUNDABLE (as we cannot store card details). If you would prefer to pay by customer account, payment will not be deducted from your customer account until signatures are applied. Open a customer account online. If an annual return is filed late, late filing penalties apply and, where applicable, the company also loses its entitlement to claim audit exemption in the current year and in the following year
Benefits of Electronic Filing
A large proportion of CRO’s customers are already enjoying the benefits of electronic filing which in recent years has delivered substantial savings in paper, printing and postage costs as well as in filing fees. In 2016, the percentages of B1s, B2s, B10s and B73s filed electronically with the CRO were close to, or over, 80%.
The major benefits of e-filing these documents are:
For presenters who have filed B1’s electronically in the past, the main changes since 2017 are as follows:
PDF of Financial Statements:
Filing a form electronically for the first time
All forms can be filed electronically using CRO’s online filing system CORE https://core.cro.ie/ or through a secretarial software package.
To file electronically on CORE you must first register as a new user. Once you are registered you can log in and go to “File a Form”, select your submission (e.g. B1) and complete the form. There are links on CORE to help you if you encounter any difficulties when filing online.
Signing a B1 form filed electronically
When filing the B1 form the company has three options for signing the form. The option chosen will dictate what, if any, additional documents must be delivered to the CRO.
B1 Signing Options Required to be delivered to the CRO
1 Manual Signing
The signature page must be printed and signed by a Director and Secretary. The signature page must then be sent to the CRO, O’Brien Road, Carlow.
The submission is not complete until the manual signature page is received in the CRO.
2 The company's Electronic Filing Agent signs digitally using ROS Certificate (Revenue Online Service) Two pages – (1) a Patch Page (provided by CORE/software package) to be delivered with
(2) an Overall Certification for the uploaded financial statements signed by a Director and Secretary
3 A Director and Secretary sign the B1 digitally with ROS Certificates (Revenue Online Service) No paper - Fully Electronic - nothing required to be physically delivered to the CRO
Signatures on Financial Statements
Financial statements presented to the CRO do not need to carry the manuscript signatures of Directors or Auditors. Instead, financial statements filed with the CRO must contain:
Important points to note when filing a B1 form:
To Upload PDF accounts
In CORE, when you have filed your B1 successfully, go to your "Workspace". Under "Document Management" you will see 4 icons. Click on the icon "Upload PDF Accounts".
You will then be presented with a screen to upload your accounts (financial statements).Please ensure where the company has not signed the B1 electronically a signature page and fee (if applicable) must be forwarded to the CRO within 28 days even where the financial statements are uploaded. Where the B1 is signed electronically you will receive a cover sheet to send in with the fee if it was not paid by customer account or credit/debit card.
If you have chosen to sign electronically and pay with a customer account or by credit card, then the submission is entirely electronic, so no signature page or cover sheet is needed unless your are signing as an EFA. As EFAs cannot in law certify the accounts they must attach an overall certificate (original signatures) to the patch page and file it with the CRO on or before the annual return's due date.
CERTIFICATE for EFAs filing Financial Statements.pdf
Copyright 2019 Public Office Address: Companies Registration Office, Bloom House, Gloucester Place Lower, Dublin 1. Phone: +(353 1) 8045200
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