2015 Ezine Newsletter


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CRO Newsletter  12th October 2015

ANNUAL RETURNS - OCTOBER PEAK

Companies with an annual return date of 30 September and a filing deadline of 28 October are requested to file on-time and preferably on-line.

If you submit your B1 on-line you will have another 28 days from the date of submission to deliver your signature page and financial statements to the CRO. The filing fee for an e-B1 is €20 and for a paper B1 is €40.

If an annual return is filed late, late filing penalties apply and, where applicable, the company also loses its entitlement
to claim audit exemption  in the current year and in the following year.

Should you experience difficulties filing your form on-line, help with the content of the form can be obtained from:

LoCall 1890-252536* / 059-9178981 / 01-8045394 or eb1@djei.ie

Help with technical or IT issues is available from:

01-8045374  / 01 8045307 / 01 8045355 or electronic.filing@djei.ie 

* Note that the rates charged for the use of 1890 (LoCall) numbers may vary among different service providers.

FULLY E-FILING OF FINANCIAL STATEMENTS NOW AVAILABLE

Fully electronic filing of an annual return is now possible through
CORE – www.core.ie and other private software packages:

- The B1 can be submitted on-line, documents signed and certified by means of ROS certificates and payment can be made by Customer Account or by credit card,

- Financial Statements can be uploaded as a pdf attachment by clicking in your Workspace. 

This removes the risk associated with posting documents as the e-filed documents will be listed for processing in the CRO as soon as the Financial Statements accounts are uploaded. It also saves on
expensive printing and postage costs.

See https://www.cro.ie/Services/E-Filing/File-Accounts-Electronically

or

view a Youtube video on how to file a B1 on CORE at https://www.youtube.com/c/croirl

ELECTRONIC FILING AGENT CANNOT CERTIFY FINANCIAL STATEMENTS ON B1 FORM

An EFA can sign a B1 form on behalf of a company once s/he has been authorised by the company to do so on a B77 form. However, the 2014 Companies Act requires that the financial statements must be certified
by a Director and Secretary of the company. Therefore, where the B1 form is being signed by an EFA, the financial statements must be certified separately by a Director and Secretary using a Financial Statement Certification sheet which must be attached to the B1 -

see https://www.cro.ie/Services/E-Filing/Electronic-Filing-Agent 

SOME TIPS TO ENSURE THE ANNUAL RETURN IS FILED CORRECTLY

1. When submitting a B1 form on CORE, unless using ROS signatures, you must print down and  sign the signature page and deliver the signature page and financial statements (where applicable) to the CRO within 28 days of submitting the document on CORE.

2. When you register on CORE, you can set up a Company Watch to check the status of paper submissions posted to the CRO or submissions filed on-line. Status changes appear in My Events in CORE. After e-filing a B1 on CORE and sending the signature page to the CRO, if the status of the B1 does not change from “submitted” to “received” within 3 weeks, you should contact the CRO.

3. On the B1 form, when certifying the Financial Statements (on Page 5 of paper form), the Act(s) quoted in the Certification box you tick must match the Act(s) that the financial statements attached to the B1 form are prepared under.

4. The correct sections of the 2014 Companies Act to be quoted in the Abridgement Exemption Statement on the Balance Sheet are 352 and 353 (not 351 and 352). The Balance Sheet must contain this Statement when abridging. For further information, see paragraph 3.5 of CRO Information

Leaflet No. 23 - https://www.cro.ie/Publications/Publications/Information-Leaflets.

5. Please note that the optimal web browser to use when accessing the CORE and ROS systems is "Firefox",

6. For best results when using CORE, make sure "enable pop-ups" is turned on in your web browser.

MORTGAGES AND REGISTERING FOR ROS  - REPEAT

Forms C1, C1A and C1B and F8, F8A and F8B must now be filed electronically using a ROS signature. There is no facility to file these forms manually.  

The form is not filed until the last ROS signature is applied using a ROS cert. Please be aware of the statutory timelines in
this regard. The content of these forms should be checked thoroughly as if they are incomplete or incorrect they will be rejected.

The ROS cert or sub-cert must be in the name of the individual signing the form.

Two separate individuals are required to sign, one on behalf of the company, and another on behalf of the charge holder. In this regard, please ensure that they are both carefully entered in the Form/s as signatories. Please note that the full name must be stated and not a shortened version (e.g. first name, initial or surname). 

To file charges under the Companies Act 2014:-

• Log on and register at www.core.ie

• Obtain a ROS certificate or sub certificate from Revenue
  https://www.cro.ie/Services/Registering-for-ROS
  see www.ros.ie

Also see CRO website at https://www.cro.ie/Services/Registering-for-ROS

• Familiarize yourself with the CRO website, new forms and Information leaflet no. 27.

For further details please See Mortgages page.
https://www.cro.ie/Post-Registration/Company/Mortgages-and-Charges

CONVERSION TO NEW COMPANY TYPE - CERTIFICATION OF RESOLUTIONS

Under the 2014 Companies Act, a company may convert to an LTD by submitting Form N1 (free) together with a special resolution and a copy of their new constitution to
the CRO, or, if converting under Section 60 of the Act, only an N1 & new constitution is required.

Where a special resolution contains a number of decisions, CRO requires the resolution confirming the shareholders’ consent to the conversion to LTD to be extracted and filed with the N1 form, and that extract must be certified by a director or secretary as a true copy of the original.

See sections 191-198, Companies Act 2014 and SI No 39/2002 – section 23(1), Companies Act 1990 (Form and Content of Documents Delivered to the Registrar) Regulations 2002.

For further information see CRO Information Leaflet No 31 or the CRO
website at https://www.cro.ie/New-Act-2014/Need-to-Convert

PLEASE LINK TO SEPTEMBER EZINE FOR INFORMATION ON THE FOLLOWING

1. NEW OBLIGATIONS REGARDING FINANCIAL STATEMENTS

2. FIXING OF LENGTH OF FINANCIAL PERIODS

3. REVISION OF FINANCIAL STATEMENTS AND/OR DIRECTORS’ REPORT

Link to September's Ezine

https://www.cro.ie/Publications/Publications/Newsletter/2015-Newsletters/ArtMID/1418/ArticleID/926/2015-09-07-Issue-147

 

 

 

 

 

 

 

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