Filing a Form VIF and the appropriate checklist to improve matching

Go to the dashboard CORE (cro.ie)

Putting First and Last Names forward for Registration

Things to check before you complete the below

The names you enter and the order of the name parts will impact on the matching where an existing directorship has already started.

For example;

	Existing Director Details*	Verified Identity (Form VIF)
First Name	Joe	Joe E.
Last Name	Public	Public

*created pre 11 June 2023

Presently, the above is a mis-match. We will update this webpage if closer matching is introduced for Alternate IDs. It is exact matching and letters and punctuation should be considered like numbers.

The Form VIF could be completed like the below but if you review how the existing director details are on record you can adjust the CORE portal entry accordingly. We will approve the close match manually.

Adjust the name on CORE so it is exactly like the existing director details on the CRO record. We will manually approve the close match.

Examples of close matches we will manually approve

Existing Director Details	Verified Identity (VIF)	CORE Portal Entry (Adjusted)	Results
William Hennessy	William James Hennessy	William Hennessy	Approved as close match and Registered
Sharon Dempsey	Sharon Mary Dempsey	Sharon Dempsey	Approved as close match and Registered
Sam Nolan	Samuel James Nolan	Sam Nolan	Approved as close match and Registered

 

Examples of close matches but extra data is in existing director details and not in Form VIF

• The CRO Staff may not be inclined to approve where extra data is not available on Form VIF

Existing Director Details	Verified Identity (VIF)	CORE Portal Entry (Adjusted)	Results
Martin Jim O’Reilly	Martin O’Reilly	Martin Jim O’Reilly	If ‘Jim’ is not on Form VIF, we may return for amendment

 

 

Below are some examples of close matches that were approved but also where the adjustment was not taken  into account.The filing of an A1, B1, B10, presently, will be returned for a failure to match if the below applies;

Existing Director Details	Verified Identity (VIF)	CORE Portal Entry (Adjusted)	Results
Will Hennessy	William James Hennessy	William Hennessy	Approved as close match and Registered
Sharon M. Dempsey	Sharon Mary Dempsey	Sharon Dempsey	Approved as close match and Registered
Sammy Nolan	Samuel James Nolan	Sam Nolan	Approved as close match and Registered

 

The CRO Staff may not have the time to do advanced searches on names currently on the record that may contain some of the words. Please review the data thoroughly and treat a name like a date of birth.

Other things to consider with names

The order of the parts will impact the matching if not thoroughly reviewed.

Full Name of Director Details	CORE Portal Entry (First Name)	CORE Portal Entry (Last Name)	Existing Directorship on Record of Register (First Name)	Existing Directorship on Record of Register (Last Name)
Oriel Javier Mulhall	Oriel	Javier Mulhall	Oriel Javier	Mulhall
Jose Ignacio Del Corral Vinciguerra	Jose Ignacio	Del Corral Vinciguerra	Jose Ignacio Del	Corral Vinciguerra
Michael Tage Skov Pisak	Michael	Tage Skov Pisak	Michael Tage	Skov Pisak

 

The above 3 examples will create mis-matches if the parts of the long name are in the incorrect field box i.e. First/Last.
The presenter must thoroughly review how the name is presented already in the existing directorship. It may also be the case that the names were presented incorrectly in the Form VIF/CORE entries.

 

Date of Birth

We check to see that the date of birth matches the information provided on the Form VIF.
We do not do full searches on existing directors with a similar name to see if they have the same date of birth.
The director/presenter should make sure the date of birth on the CRO record, if a directorship exists, is the same.